Here are some truly rambling, too long thoughts on the subject.
Friend:
a. When used, a to-do list keeps me on track, and I get lots done
b. A to-do list keeps me from worrying about whether or not I will remember to do something (forgetfulness has gotten worse as I’ve gotten older)
c. A to-do list properly made has great aesthetic value. I love the look of tasks all lined up like ducks in a row (if only I could guarantee the execution of those tasks happened in such an orderly manner)
Foe:
a. When not used, a to-do list can be a great source of guilt.
Here’s how I’ve minimized the negatives of a to-do list: I no longer feel guilty for not completing tasks. If I don’t finish what’s on my list, it becomes merely a suggested list of items to complete, rather than an imperative list. Because of my behavior in life so far, all to-do lists have become suggestions.
Here is how I’ve maximized the use of a to-do list. First of all, one list is not sufficient to cover all aspects of life. Therefore I have several going at one time.
1. Long term projects – this is a list that never is completed. I add items as I think of things I’d like to get done over any prolonged space of time – from a week to years. Some things have been on this list for many years (such as label and put photos in albums, which with the onset of digital photography has morphed into label and put photos into files on my external hard drive, then in a digital scrapbook format.)
2. Quilt projects – I have listed quilts I’d like to make, quilts I already have the fabric and pattern for and need to make, and quilts that I’ve started, but have not yet finished. Sometimes I even have a section that includes completed quilts.
3. Cleaning projects – this is the least referred to list I have going. Usually it is not in a place I am likely to look. Every once in a while I get a bee in my bonnet about various household cleaning projects, and write them down. It usually is promptly and completely ignored following that. Just thinking it should be done makes it mostly done in my mind.
4. The daily list of things to do. I actually like to make a daily list for a week at a time, listing things I’d like to get done each day. The hope is that most items will actually be completed by the end of the week; if not on the actual day I project it should be done.
First: I maintain all these lists in various forms, and with various frequencies. When I have efficient streaks in my life, all lists are going strong. In the more relaxed, laissez-faire seasons, the suggestion lists are few and far between.
Second: The best format for lists is an attractive pad of paper that is long and thin (not the usual legal pad I prefer for other things). If I like the pad of paper, I’m more likely to use it, and keep the lists nearby so that I can look at them often. So silly, but true.
Third: Tasks should be written in a concise manner. If at all possible it should always fit on one line of the paper – not bleeding over onto a second, or (heaven forbid) third line.
Fourth: One thing that is imperative to me is crossing out an item that is completed. There is such a high level of satisfaction in that process. It should be a clean, single line through the entire task (thus leaving the task itself still able to be read – and there for all the world to see what was actually accomplished). When a page has most tasks completed, I start a new page, transferring incomplete tasks to that page, and adding new ones to it.
Fifth: Lists should be flexible! This is the basis for number 4 under maximizing a list. In fact, if I find myself ignoring nasty tasks on my list and seemingly getting nothing done, I will add to the list things I have actually accomplished that day. I am honest in this respect – I do not erase or cross out things I did not do. Eventually they might not be added to a new page, but I don’t cross off things I didn’t do.
Sixth: I can’t do this beforehand, because I am too superstitious, and it just seems a little morbid, but I hope on the day I die, one of my children will add that to my to-do list, and cross it off cleanly. Wouldn’t that be the ultimate satisfaction on a to-do list?